ARTICLE I

DUES STRUCTURE

The dues structure for the SNCA shall be as follows:

                                                       Voting Members       Non-Voting Members

Government Entities:                        $50.00 per year         $300.00 per year

Industrial Facilities:                           $50.00 per year         $300.00 per year

Public Utilities:                                   $50.00 per year         $300.00 per year

Pipeline/Storage Facilities:             $50.00 per year         $300.00 per year

Public For-Profit Entities:                 $50.00 per year         $300.00 per year

Vendors/Sales Companies:            N/A                              $300.00 per year

For dues renewal paid after December 31^st but on or before June 30^th there shall be a Fifty ($50.00) dollar-processing fee added.

ARTICLE II

COMMITTEE RESPONSIBILITIES

Section 1. – Nominating
Responsible to provide the annual slate of officers for vacant positions according the Constitution of the SNCA.

Section 2. – Membership

Responsible for actively recruiting new members and insuring continued participation of current members.

Section 3. – Constitution and By-Laws

Responsible to maintain the official copy of the current Constitution and By-Laws of the SNCA.  Responsible to prepare any amendments to the Constitution and By-Laws as proposed by the Board of Directors or membership.

Section 4. – Audit

Responsible to audit the financial records of the SNCA prior to the 4^th Quarter Board of Directors meeting of each calendar year, and prepare a complete report for submission to the Board of Directors.

Section 5. – Training and Education

Responsible to monitor the training available to the Emergency Response Community, and report recommendations for improvement to the Board of Directors.  Responsible to participate in and conduct surveys from the membership or outside entities, and makes a recommendation to the Board of Directors on the findings.  Responsible to audit by survey or other means the level and applicability of training offered to the Emergency Response Community and forward recommendations to the President for action by the Board of Directors.  The Chairperson of the Training and Education Committee shall serve as the representative of the SNCA on any outside training or education committees such as the Annual School Training Committee.

Section 6. – Awards

Responsible to solicit information and make recommendations to the Board of Directors for annual awards to be presented by the Association according to the Constitution.

Section 7. – Communications

Responsible to gather information, prepares, and disseminates the Communications Capability Inventory of the SNCA.  Responsible to participate at the direction of the President or Board of Directors in any other outside communications committees as necessary.  The Chairperson of the Communications Committee serves as the contact for all communications related issues involving the SNCA.

Section 8. - Inventory

Responsible to gather, prepares, and disseminates the Inventory List of response equipment available during times of an emergency to SNCA members.  The Chairperson of the Inventory Committee shall maintain the response inventory information of the SNCA and insure that the communications center/s and Response Tasking Group have the latest up-to-date inventory information.

Section 9. – Bosses Night
 

Responsible to handle all arrangements and details of the Annual Bosses Night.  The Bosses Night Committee Chairperson may appoint sub-committees for registration, food and beverage, program, audiovisual support, and any other sub-committee as needed.

Section 10. – Program

Responsible to solicit, arranges for, and supports a program at each Monthly meeting.  The program shall be a topic that is directly related to the purpose and objectives of the SNCA, and shall not be a sales pitch or presentation by a vendor directly related to the sale or marketing of a product.  The Chairperson of the Program Committee shall interact closely with the Chairperson of the Training and Education, Communications, and Exercise and Drill Committees in determining issues and matters of interest to the SNCA.

Section 11. – Drill and Exercise

Responsible to monitor and present information on all drills and exercises that relates to the purpose of the SNCA.  Responsible to either plan or otherwise make arrangements to conduct or participate in no less than (1) full-scale drill or exercise annually that involves a full response of all of the response capable members of the SNCA.  The Chairperson of the Drill and Exercise Committee shall receive all correspondence relating to drills and exercises sent to the SNCA, and shall review it and determine the level of participation by the SNCA.  Members are encouraged to submit all drill and exercise information to the SNCA for potential participation.

ARTICLE III

MEMBERSHIP BENEFITS

Each member of the Association shall be provided on initial membership a Certificate of Membership suitable for framing.  A current copy of the Constitution and By-Laws of the SNCA.  A copy of the SNCA Manual, including the SNCA Operational Procedures, all Attachments, an appropriate number of SNCA patches and vehicle decals, an SNCA organizational wall chart, and copies of the minutes of meetings of the SNCA.

ARTICLE IV

MEMBER PROHIBITIONS

a)                  No member of the SNCA shall use, purport, or falsely represent his/her membership with the SNCA for personal gain, political reasons, or otherwise engage in activities contrary to the purposes and objectives set forth in the Constitution of the SNCA.
b)                  Members shall insure that all patches, decals, or identifying markings of the SNCA be removed from any and all items of response clothing and equipment prior to disposal or surplus.
c)                  No member shall display a patch, decal, or other identifying markings of the SNCA in a manner other than in the normal conduct of business associated with SNCA membership.

d)                 No Member of the SNCA shall make any public statement to the media or otherwise acting in the capacity of or representing the SNCA without approval of the Executive Officers.

e)                 Any violation of any member prohibition may be grounds for termination of SNCA membership at the discretion of the Board of Directors.

ARTICLE V

ASSOCIATION RECORDS

1)                  The SNCA shall maintain records necessary for the conduct of business of the SNCA. 2)                  The Constitution and By-Laws of the Association, list of Past Presidents, roster of Lifetime and Honorary Members, and list of Award recipients shall be maintained on a permanent basis.
3)                  Minutes of Monthly meetings and Board Meetings, financial records, and other correspondence of the Association shall be maintained for (7) years.  Upon expiration of the (7) year period, the out-of-date records shall be shredded and/or disposed of.
4)                  The President may recommend to the Board of Directors that certain records or historical accounts of the SNCA be forwarded to the Fire Museum of Southeast Texas to be put on display with other SNCA memorabilia already on display.  Upon approval by the Board of Directors, said information shall be turned over to the curator.
5)                 The Secretary shall maintain the current records of the SNCA necessary for conducting day-to-day business.  Every effort shall be made to store such records in an electronic medium to reduce the burden of storage.

ARTICLE VI
APPLICABILITY

These By-Laws revoke and supercede any By-Laws previously adopted.

Approved by the Board of Directors on February 21^st, 2001.

Revised: May, 10 2006 Article I addition of penalty for late payment of dues.

ARTICLE II

COMMITTEE RESPONSIBILITIES

Section 1. – Nominating
Responsible to provide the annual slate of officers for vacant positions according the
Constitution of the SNCA.

Section 2. – Membership
Responsible for actively recruiting new members and insuring continued participation of
current members.

Section 3. – Constitution and By-Laws
Responsible to maintain the official copy of the current Constitution and By-Laws of the
SNCA. Responsible to prepare any amendments to the Constitution and By-Laws as
proposed by the Board of Directors or membership.

Section 4. – Audit
Responsible to audit the financial records of the SNCA prior to the 4th Quarter Board of
Directors meeting of each calendar year, and prepare a complete report for submission
to the Board of Directors.

Section 5. – Training and Education
Responsible to monitor the training available to the Emergency Response Community,
and report recommendations for improvement to the Board of Directors. Responsible to
participate in and conduct surveys from the membership or outside entities, and makes a
recommendation to the Board of Directors on the findings. Responsible to audit by
survey or other means the level and applicability of training offered to the Emergency
Response Community and forward recommendations to the President for action by the
Board of Directors. The Chairperson of the Training and Education Committee shall
serve as the representative of the SNCA on any outside training or education
committees such as the Annual School Training Committee.

Section 6. – Awards
Responsible to solicit information and make recommendations to the Board of Directors
for annual awards to be presented by the Association according to the Constitution.

Section 7. – Communications
Responsible to gather information, prepares, and disseminates the Communications
Capability Inventory of the SNCA. Responsible to participate at the direction of the
President or Board of Directors in any other outside communications committees as
necessary. The Chairperson of the Communications Committee serves as the contact
for all communications related issues involving the SNCA.

Section 8. - Inventory
Responsible to gather, prepares, and disseminates the Inventory List of response
equipment available during times of an emergency to SNCA members. The
Chairperson of the Inventory Committee shall maintain the response inventory
information of the SNCA and insure that the communications center/s and Response
Tasking Group have the latest up-to-date inventory information.

Section 9. – Bosses Night
Responsible to handle all arrangements and details of the Annual Bosses Night. The
Bosses Night Committee Chairperson may appoint sub-committees for registration, food
and beverage, program, audiovisual support, and any other sub-committee as needed.

Section 10. – Program
Responsible to solicit, arranges for, and supports a program at each Monthly meeting.
The program shall be a topic that is directly related to the purpose and objectives of the
SNCA, and shall not be a sales pitch or presentation by a vendor directly related to the
sale or marketing of a product. The Chairperson of the Program Committee shall
interact closely with the Chairperson of the Training and Education, Communications,
and Exercise and Drill Committees in determining issues and matters of interest to the
SNCA.

Section 11. – Drill and Exercise
Responsible to monitor and present information on all drills and exercises that relates to
the purpose of the SNCA. Responsible to either plan or otherwise make arrangements
to conduct or participate in no less than (1) full-scale drill or exercise annually that
involves a full response of all of the response capable members of the SNCA. The
Chairperson of the Drill and Exercise Committee shall receive all correspondence
relating to drills and exercises sent to the SNCA, and shall review it and determine the
level of participation by the SNCA. Members are encouraged to submit all drill and
exercise information to the SNCA for potential participation.

ARTICLE III

MEMBERSHIP BENEFITS

Each member of the Association shall be provided on initial membership a Certificate of
Membership suitable for framing. A current copy of the Constitution and By-Laws of the
SNCA. A copy of the SNCA Manual, including the SNCA Operational Procedures, all
Attachments, an appropriate number of SNCA patches and vehicle decals, an SNCA
organizational wall chart, and copies of the minutes of meetings of the SNCA.

ARTICLE IV

MEMBER PROHIBITIONS

No member of the SNCA shall use, purport, or falsely represent his/her membership with the SNCA for personal gain, political reasons, or otherwise engage in activities contrary to the purposes and objectives set forth in the Constitution of the SNCA. Members shall insure that all patches, decals, or identifying markings of the SNCA be removed from any and all items of response clothing and equipment prior to disposal or surplus. No member shall display a patch, decal, or other identifying markings of the SNCA in a manner other than in the normal conduct of business associated with SNCA membership. No Member of the SNCA shall make any public statement to the media or otherwise acting in the capacity of or representing the SNCA without approval of the Executive Officers. Any violation of any member prohibition may be grounds for termination of SNCA membership at the discretion of the Board of Directors.

ARTICLE V

ASSOCIATION RECORDS

The SNCA shall maintain records necessary for the conduct of business of the SNCA. The Constitution and By-Laws of the Association, list of Past Presidents, roster of Lifetime and Honorary Members, and list of Award recipients shall be maintained on a permanent basis. Minutes of Monthly meetings and Board Meetings, financial records, and other correspondence of the Association shall be maintained for (7) years. Upon expiration of the (7) year period, the out-of-date records shall be shredded and/or disposed of. The President may recommend to the Board of Directors that certain records or historical accounts of the SNCA be forwarded to the Fire Museum of Southeast Texas to be put on display with other SNCA memorabilia already on display. Upon approval by the Board of Directors, said information shall be turned over to the curator. The Secretary shall maintain the current records of the SNCA necessary for conducting day to day business. Every effort shall be made to store such records in an electronic medium to reduce the burden of storage.

ARTICLE VI

APPLICABILITY

These By-Laws revoke and supercede any By-Laws previously adopted.
Approved by the Board of Directors on February 21st, 2001.